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IKEA Austria

Fast Grip on a Paper Flood

Continuing to work with paper documents meant that IKEA Austria would have had to enlarge their office space substantially. Instead, IKEA Austria began electronically filing its accounting department's documents with DocuWare. Numerous invoices from 120,000 regular customers are scanned locally in each of the five Austrian stores and transferred electronically for processing to the central accounting office in Wiener Neudorf.

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"Filing our documents electronically made it possible to reduce the costs for our archive by more than 90 per cent. The easy operation and the constant access to all invoices save us immense amounts of time and money. The fast acceptance by employees in various departments such as sales, human resources and accounting proves that our decision to implement DocuWare was right."

Mag. Rudolf Bubich
Director of Accounting

Company Info

Country: 
Austria
Industry: 
Distribution
Add-on Module: 
Autoindex

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BEGO Dental Company

Strength Through Innovation

BEGO, a dental company based in Bremen, Germany, archives documents completely automatically in their central document pool for all aspects related to purchasing, order processing, and production. The dental company's business partners, located in over 100 countries, now have quick access to in-depth device documentation.

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"We were interested in deploying DocuWare after hearing the positive reactions from companies of our size, but we were also attracted by a price point that was manageable for a medium-sized business like us. The solution paid for itself after only 15 months just as the cost/benefit analysis had predicted."

Carol Smolawa
IT-Manager, BEGO

Company Info

Country: 
Germany
Industry: 
Manufacturing

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The Biggest Loser Resorts

Electronic Workflow Success Story

Well known fitness and wellness resort adopts DocuWare electronic workflow to streamline accounting processes from three locations. Transparent work processes empower staff and give management useful tools to increase efficiency.

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"With the Malibu resort opening up in 2010 and Niagara in 2012, being able to easily approve invoices across three locations and keep our Accounts Payable processes running smoothly was crucial. As we’ve grown, our business model has evolved and our processes needed to change as well. With DocuWare we have been able to update our processes and position ourselves for increased future growth."

Lance Bunnell,
CFO, The Biggest Loser Resorts

Company Info

Country: 
USA
Industry: 
Service Provider
Application: 
Records Management, 
Remote Users, 
Accounts Payable / Accounts Receivable, 
Human Resources
Add-on Module: 
Task Manager

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Videcart

Using Resources Responsibly

Paper and cardboard recycling is central to the work done by the internationally operating Newark Group based in New Jersey, USA. With the introduction of a document management solution at two of their locations in Spain, the company has not only boosted efficiencies in its processes, but is also making the most of technology to underline its commitment to using paper in an environmentally conscious way.

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"Our expectations in implementing a DocuWare DMS have been completely met. By optimizing our business processes, we have managed to reduce costs while meeting our commitment to the environment."

Alberto Gorostizu
European IT Infrastructure Manager

Company Info

Country: 
Spain
Industry: 
Manufacturing

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dhmp GmbH & Co. KG

Problem Solver for Medium-Sized Companies

From official correspondence to tax notices and pay slips, right through to certificates of registration and partnership agreements: the tax consultancy and accountancy firm dhmp files all of its client-specific data in a central document pool. Fast access to documents makes staff more efficient.

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"Our work processes haven't changed at all; they are just much more efficient. A client's information can now be accessed at a click. We've reduced costs without compromising on quality."

Olaf Meyer
Partner and Managing Director

Company Info

Country: 
Germany
Industry: 
Service Provider
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H&J Martin Ltd.

Earning Trust via Tradition and Innovation

Founded in 1839, the Irish family-operated business H & J Martin has evolved into a leading European provider of Facilities Management services. With the introduction of a document management system, H & J Martin emphasizes its values-centric company philosophy: to treat all employees, customers and vendors as true partners.

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"DocuWare boosts the value of our documents by making them quick to access and an integrated part of business processes. Rapid processing of invoices, for example, strengthens our relationships with our partners."

James Sterling
Operations Manager Facilities Management, H & J Martin Ltd.

Company Info

Country: 
Northern Ireland
Industry: 
Service Provider
Application: 
Records Management
Add-on Module: 
Autoindex

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DAF Trucks

Driven by Quality

Maximum customer satisfaction...that’s the number one goal for commercial vehicle manufacturer DAF Trucks N.V. To meet this goal, this Dutch based company is always looking for ways to provide top quality, not only in the production arena but in its administration processes as well. At the heart of their approach: a central document pool.

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„Every year we process over 600,000 AR/outgoing invoices and 450,000 AP/incoming invoices with automatic document workflows. We saved a ton of time and significantly improved our service program for both our dealers and suppliers. Because the DMS project was amortized within a year, we are saving a lot of money.“

Teun Kremers
IT Project Manager, DAF Trucks

Company Info

Country: 
Netherlands
Industry: 
Transportation / Logistics
Application: 
Records Management, 
Remote Users
Add-on Module: 
Autoindex

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Maryland Management Company

Efficient Property Management

This property management company implemented DocuWare in order to speed the distribution of information between its corporate office and apartment communities. Today, application processes have been automated and information is transferred electronically, drastically reducing the use of courier services and the associated costs and waiting time.

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“The ability to search our database has made a huge improvement in our efficiency. We’ve eliminated at least 100 hours a month in our Bookkeeping and Credit departments alone. Finding our documents is tremendously easier. DocuWare saves us not only time, but paper and stress as well.“

Bill Szczytko
IT Manager, Maryland Management Company

Company Info

Country: 
USA
Industry: 
Service Provider
Application: 
Records Management, 
Accounts Payable / Accounts Receivable, 
Company-Wide, 
Service Records
Add-on Module: 
Autoindex

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PEER Bearing

Immediate Cost Savings

PEER Bearing Company implemented DocuWare to streamline its sales orders workflow. The results were impressive cost savings and increased productivity, allowing the department to easily keep up with the growing order volume without adding staff. Compliance with regulations from the IRS, Sarbanes-Oxley and HIPAA are met with a secure, electronic audit trail.

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“We’ve cut our paper usage in half and eliminated two full-time positions, all during a period of high growth. With revenues up 26%, handling this growth pattern is no longer a problem and we’ve already realized our return on investment in just under a year.”

Pam Naslund
Office Manager, PEER Bearing

Company Info

Country: 
USA
Industry: 
Manufacturing
Application: 
Email, 
Records Management, 
Company-Wide, 
Accounts Payable / Accounts Receivable, 
Service Records
Add-on Module: 
Autoindex

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Advantage Credit, Inc.

Benefit from a Remote Workforce

Credit-reporting business moves from an office-based to a paperless remote business model, resulting in productivity gains of 50% and improving employee retention by 100%.

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“Employees are happy now, they can do their job more effectively and they don’t want to leave, and that’s a huge benefit. All employees, now and in the future, will have the capability and be expected to work remotely.”

Don Unger
President of Advantage Credit, Inc.

Company Info

Country: 
USA
Industry: 
Finance/Banking/Insurance
Application: 
Electronic Workflow, 
Service Records

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