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Kowalski’s Markets

Gourmet grocer eliminates manual AP data entry, creating shared process ownership by using accounting automation software

Gourmet grocer, Kowalski’s Markets, implemented DocuWare to manage accounting records. Not only did they streamline work processes, they were also able to improve cost analysis and vendor relations, as well as create a shared sense of ownership in the company and see employees thrive now that the burden of manual data entry has been eliminated.

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“Giving our employees an overview of the entire workflow, united our team and made everyone accountable. DocuWare helped us create a shared sense of ownership and gave everyone an understanding that they are an important part of the big picture.”

Tony Olufson
Accounting Manager

Company Info

Country: 
USA
Industry: 
Retail / Wholesale
Application: 
Accounts Payable / Accounts Receivable
Add-on Module: 
Autoindex, 
DocuWare Import, 
Intelligent Indexing, 
Smart Connect, 
Task Manager

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Culinaire International

Hospitality company serves up 5-star employee experience, offering easier accounting workflow processes to remote employees, facilitated by cloud office automation software

Hospitality management company, Culinaire, implemented DocuWare Cloud to streamline accounting documents from 30 remote sites. Today, documents are scanned, automatically indexed and uploaded, providing the corporate accounting office with real-time access to information and reducing document processing costs dramatically. Personnel files are also stored in DocuWare for secure long-term retention.

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“We chose to implement DocuWare Cloud to avoid taxing our internal IT staff and be able to quickly deploy and implement the solution to the corporate office as well as 30 remote locations. Implementing a cloud system was the quickest way to get something in place and have it be as seamless and easy to use as possible.”

Emilia O’Brien
Accounting Manager

Company Info

Country: 
USA
Industry: 
Service Provider
Application: 
Accounts Payable / Accounts Receivable, 
Personnel Files
Add-on Module: 
DocuWare Cloud

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Elit SRL

Quick Payments Thanks to Document Management

Romanian meat producer Elit used to suffer from the typical problems in receivables management. With DocuWare Cloud, the company now manages over 4,000 delivery and invoice documents – fully automatically. Receivables are gathered up faster and their outstanding accounts receivables are significantly reduced.

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"Overall, we were able to reduce the number of missing invoice returns by an incredible 97 percent and reduce our receivables accordingly. Cash flow grew by the same amount over the same period."

Dan Buda
Sales Manager

Company Info

Country: 
Romania
Industry: 
Manufacturing
Application: 
Accounting
Add-on Module: 
DocuWare Cloud

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Arab Islamic Bank

Core Banking with Integrated DMS

In the banking world, there is a receipt attached to virtually every transaction. Efficient archiving is a must. Thanks to modern document management, the Arab Islamic Bank can now access all of its stored receipts and documents directly from within its core banking program. In addition to reducing costs, this financial company has also benefited from increased customer satisfaction.

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"We no longer spend time searching because DocuWare neatly lists all documents for each transaction. Decisions are made more quickly, processes are completed earlier. For us as a bank, this means lower costs per transaction; for our customers, it means greater satisfaction."

Ammar Khudairi
IT Manager

Company Info

Country: 
Palestinian Territories
Industry: 
Finance/Banking/Insurance
Application: 
Customer Service, 
General Administration, 
Reports
Add-on Module: 
Autoindex, 
Barcode & Forms, 
DocuWare Import

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COMELF S.A.

Processes Keep On Improving … Thanks to Cloud

Small changes can often have a major impact on business success. Comelf, a publicly traded business that’s also one of the most important Romanian companies in the environmental engineering and construction sector, has been using DocuWare, the modern document management based in the cloud technology since 2015. In keeping with the Kaizen philosophy, the company rigorously looks for ways to improve processes and drive its competitiveness.

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"In a market segment where the terms and conditions are getting tighter, our company has to continue to develop: we want to be faster and better. The use of the central document pool helps us take decisive steps forward every day."

Alexandru Capata
Kaizen Manager, Process Improvements Comelf-FCT Coordinator

Company Info

Country: 
Romania
Industry: 
Manufacturing
Application: 
Accounting, 
Customer Service, 
General Administration, 
Project Management, 
Sales Orders
Add-on Module: 
DocuWare Cloud

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The Salmon Companies

Transportation Company Expedites Accounting Processes with Flexible, Digital Workflows

The Salmon Companies, a transportation partner of the United States Postal Service, started using DocuWare to merge business processes with a company it acquired resulting in an efficient, flexible, digital accounting workflow. The accounting process automation improved employee productivity, reduced costs and secured information.

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“We have only one customer and we have to mold our system to fit the client; our business is a little bit of a different animal that way. DocuWare’s flexibility allows us to not only work through our custom processes, but drives us to consider more effective and efficient means to an end.”

Steve Christian
Director of IT

Company Info

Country: 
United States
Industry: 
Transportation / Logistics
Application: 
Accounts Payable / Accounts Receivable, 
Personnel Files, 
Shipping & Receiving, 
Records Management
Add-on Module: 
Intelligent Indexing

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Carubba Collision

Workflow Management Software Integration Improves Accounting Processes for Growing Business

Growing autobody company, Carubba Collision, integrated their accounting software with a document management solution to optimize its accounting processes.  The results: a corporate accounting department able to meet the demands of a growing business without additional staff.

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 “We’ve eliminated a couple of hours per employee per week by getting rid of manual, paper processes. It’s hard to quantify how many hours we’ve saved but the bigger benefit is that we’ve been able to add more stores and grow our business without adding operational costs such as more staff in accounting.” 

Sean Penner
CFO

Company Info

Country: 
United States
Industry: 
Service Provider
Application: 
Accounts Payable
Add-on Module: 
Connect to Outlook, 
Smart Connect

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Riegele Brewery Augsburg

Building on Traditions

At the Riegele specialty brewery in Augsburg, around 200,000 delivery slips and invoices are securely archived in DocuWare every year. The integration of the document management solution within SAP makes filing and retrieving documents especially quick and convenient. A workflow speeds up invoice approvals, helping the company profit from early payment discounts.

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"DocuWare is the perfect add-on for our SAP system, enhancing it with smart electronic document management."

Peter Baier
CFO, Riegele Brewery Augsburg

Company Info

Country: 
Germany
Industry: 
Retail / Wholesale
Application: 
Accounting, 
Order processing, 
Email, 
General Administration, 
Customer Service, 
Sales Orders
Add-on Module: 
Active Import, 
Autoindex, 
Barcode & Forms, 
Connect to SAP, 
Connect to Outlook, 
DocuWare Import, 
Task Manager, 
Workflow Manager

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Total Environmental & Power Systems, Inc.

General Construction Company Improves Cash Flow with Accounting Workflow Management Software

General construction contractor specializing in telecommunications, Total Environmental & Power Systems, Inc., implemented DocuWare Cloud in their accounting department to improve invoice approval times for employees in the field. Now, invoices can be approved from any mobile device. The solution boosted the accuracy of their cost accounting procedures by 90%, sped up invoice turnaround time, and improved cash flow.

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“We found that a lot of our invoices had inaccurate job numbers. With DocuWare Cloud, we simply have our project managers look at every invoice, large and small, and make sure everything is accurate. If the job number is wrong, the approver simply makes a digital note for us to change it. It is very important to apply our costs to the correct job and I’m happy to say we’ve improved the accuracy of our cost accounting by 90%.”

Pam Souza
Controller

Company Info

Country: 
USA
Industry: 
Service Provider
Application: 
Accounts Payable / Accounts Receivable
Add-on Module: 
DocuWare Cloud

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SunCoast Blood Bank

Cloud document control software and volunteers help nonprofit positively impact society

A nonprofit blood bank in Florida is utilizing DocuWare Cloud to store donor records and standard operating procedures manuals. Digital document control speeds up retrieval times, increases staff productivity, and reduces errors. Digital records also facilitate easy compliance with FDA guidelines and reports. The solution is so easy-to-use that the nonprofit can utilize volunteers to digitize records which reduces costs and strengthens community involvement. The system helps SunCoast Blood Bank speed up the intake screening process for donors while keeping the blood supply safe for the community.

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“DocuWare Cloud is proving to be a tremendous asset to our organization.  Because blood banks are so highly regulated, our blood products, as well as our record keeping must be meticulous. The system not only reduces costs, it improves efficiency for our donors and staff.  We look forward to customizing DocuWare to other parts of our operation, further enhancing our ability to serve the community.”

Scott M. Bush
CEO

Company Info

Country: 
USA
Industry: 
Nonprofit
Application: 
Company-Wide, 
Donor Records, 
Records Management
Add-on Module: 
DocuWare Cloud

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