What Is Document Management?

The Smart Way To Modernize
Your Business Processes

With digital document management companies gain new levels of efficiency, transparency and control in their business.

By replacing cumbersome paper with digital files, auto- matically indexing critical data and automating workflows, companies unleash new levels of productivity and customer service that ensure success in the digital age.

See It In Action:

Document Management Functionality

Document management is the main component of enterprise content management and it enables your business to:

Electronically store, search and retrieve documents from one central repository

Instantly access files from anywhere – on a computer or mobile device

Automatically index critical data and improve search capabilities

Automate business processes with powerful workflows

Integrate with multiple IT systems, including CRM and ERP

Achieve the highest levels of security and control for your critical documents

These four key elements are at the core of any document management solution:

1

Capturing and organizing documents

The first element of digital document management is locating and capturing your company’s documents, whether it’s in physical paper or digital format, and organizing it in a coherent, efficient way.
2

Providing access and transparency

Using a consistent method and central repository for storing all documents greatly improves access to important business information. With document management software users across locations and working out of the office can now access documents anytime, driving efficiency gains in virtually every process.
3

Streamlining collaboration on shared documents

Digital document management allows your employees to read, share and modify the same document, without the confusion of multiple versions. Enable streamlined processes for collaboration that improve productivity, reduce errors and drive better customer satisfaction.
4

Creating a consistent document management infrastructure

A centralized document depository integrates smoothly with your existing applications such as email, accounting, enterprise resource planning (ERP) and customer relationship management (CRM) platforms, resulting in streamlined operations. Reduce inefficiency and errors inherent in working across multiple systems by integrating core systems with document management software.

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