The extremely precise test equipment produced by GOETTFERT is used for quality assurance of plastics and fulfills the highest demands of customers around the world. A central document repository supports order processing – making sure that customers are served reliably and according to their individual needs. In addition, an electronic workflow accelerates invoice approval and optimizes the work of the field organization.
Helping people is the highest priority for the Red Cross – and they accomplish this with a broad spectrum of services. A central document pool lets the organization to provide a quick and coordinated response to the region’s needs.
“By introducing a DMS, we’ve improved the quality of service for our clients and members. In addition, our employees benefit from much easier access to existing documents and the whole organization profits from increased efficiencies.”
Life is about change. That’s certainly also true for a company’s life – especially when always trying to find the most efficient and customer-friendly way to configure processes and succeed in a very competitive marketplace. Keeping an open mind for innovation can lead to many interesting new prospects. That’s certainly been true for the upgrade to DocuWare 6 that was recently conducted by heating and plumbing specialist, Frank Kauferstein.
“In the first three years, we reduced our paper consumption by 50 percent; storing document copies in various departments belongs to the past. And by achieving more transparency in our internal workflows, we’ve become far more competitive.“
Owner and President Frank Kauferstein – Specialist for Heating & Plumbing Haiger, Germany
Global leader and adviser to real estate clients, Savills has a network of over 500 offices spread across the four corners of the world. The French branch of this property management company is making a move toward becoming a paperless office. They have been using DocuWare solutions for 7 years and continue to develop automated processes.
Just like the Hofbräuhaus in Munich, the spa found in the town of Bad Brückenau is owned and operated by the state of Bavaria. The State Tourist Office is in charge of running the show, including core tasks like the spa’s events and managing its properties. A central document pool is making their workflows faster and more transparent.
“By using a DMS, we were able to reduce our invoice authorization to three checkpoints, simplifying our workflow tremendously. Our budget is enjoying measurable savings in printing and paper costs. The transparency gained within the company is an added bonus."
The accounting office for a national heating and cooling company utilizes DocuWare to streamline both receivable invoice creation and distribution, as well as payable and payroll processes resulting in transparent efficient work processes that improve customer service and cash flow.
“DocuWare has been a key factor in helping us to better meet the accounting needs of our customers the last couple years. Since implementing our Accounts Payable workflow, our accounting team has decreased the average time to process a batch of invoices from a little over a day to less than one hour. This increase in productivity allows us to both pay our vendors and bill our customers more quickly. All of these new efficiencies are helping us to grow in a healthy way.”
Controller for Comfort Systems USA National Accounts, LLC
The Town of Henrietta implemented DocuWare and saw a Return on Investment in close to a year, based on hard cost savings alone. They eliminated over $20,000 a year in paper storage fees and dramatically improved document retrieval times and efficiency.
A nine location charter school installed DocuWare to streamline their multi-step invoice approval process. By reducing processing time, increasing transparency and allowing all locations to input and view documentation, their purchasing and payables processes have been optimized.
"DocuWare is helping our business office run much smoother. I love this program because it provides my staff with quick, easy access to the information we need and that makes our department look good."
Smart Choice®, a national network of independent insurance agents, implemented DocuWare to work hand in hand with an existing software solution in order to automate data input, gain secure electronic storage and move to a paperless process for generating and distributing agent commission statements. The company realized an immediate return on investment for these processes. Additionally they were able to develop a new sales model that fundamentally changed the way they do business.
With DocuWare, patient medical records at one of the nation’s largest pediatric practices are seamlessly integrated with existing medical software. Records can be accessed across seven different offices improving patient services with quicker response to information requests, longer face time with physicians and greater access to medical care with the transformation of record rooms into exam rooms.
"DocuWare has become a core component of our electronic medical record process. The software is used both to send and receive records from other clinics, allowing for quick, accurate transfer of sensitive patient information. DocuWare helps us conform to HIPAA because of its security and document tracking features."
Chief Information Officer for Pediatric Associates