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| DocuWare in Purchasing |
Product Specs and Invoice Approvals at Your Fingertips
DocuWare archives documents like invoices, product specifications and delivery slips in one central document pool. You can compare proposals and product characteristics with a few clicks. It’s also an excellent way to simplify and speed up your invoice authorization process, improving the overall quality of your data.
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| Description |
Comparison Shopping Difficult?
As part of your job, are you buying replacement parts and components? How do all those bits and pieces compare among vendors? Will they work together, even with parts from a manufacturer who is no longer in business? There are so many questions and lots of specifications to research. Unfortunately the answers lie in documentation that is buried in folders and binders around the company. The search is on and resources are lost.
Is Cheaper Always Better?
Comparing proposals can be tough. Would switching to a new vendor really be beneficial? Are production costs overseas really cheaper, or was the lower price only possible by ordering a lesser quality? What happens when a circuit board is covered with cheap components? No – cheaper is not always a good deal. Sometimes proposals look very similar on the surface. Even the conditions could be the same, but the end result from a vendor can very greatly.
The larger problem is that all of your vendor documents from years past haven’t been systematically filed away. Without the missing pieces, it’s tough to compare apples-to-apples.
Paid Too Much, Received Too Little
You receive a shipment with a delivery slip in the warehouse and an invoice soon follows. This can mean making multiple copies. For instance, while the receiving clerk will need a copy of the delivery slip to verify what was actually received, other departments may need the slip for inventory control and stock pulling for manufacturing purposes, and you need a copy to verify the invoice for payment. This takes time, can be costly and environmentally, is not effective.
DocuWare in Purchasing: Solution info will open in new window.Click here for information in detail >
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| Benefits |
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Simple integration in third-party applications, for example, an accounting system |
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Easy proposal comparisons |
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Simplified product specification analysis - from decades past - within reach |
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Invoice approvals speed up - even at remote locations |
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Tamper-free archiving of all records |
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Storage space freed up |
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Einkauf - 
Purchasing - 
Compras - 
Au service des achats - 
Al reparto acquisti - 
Compras