| Manufacturing and Quality Control |
Keeping manufacturing documents under control and current - worldwide
With DocuWare, you speed up production and manufacturing while increasing your company's legal security. Quality Control profits from a transparent well-organized information management software. Our system safely stores everything to fulfill the documentation needs of today's Product Liability laws and retention schedules.
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| Description |
Guidelines vs. Progress
Product Liability laws and guidelines for the storage and long-term archiving of documents are becoming more and more stringent. At the same time, development and product cycles are speeding up - with "Time to Market" playing a key competitive role. Sustaining efficient and error-free production is therefore necessary to keep pace with progress. It might only take a single simple mistake and you're looking at a loss of millions.
From Transparency Comes Innovation
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Transparency is needed everywhere. Yet many production facilities are overwhelmed with managing growing piles of required documentation. Planning materials that have to be retained long-term as required by law include every note or document in-volved in the process, such as letters, e-mail, protocols, accounting records, drawings, CAD plans, photographs and more. Every day, documents are modified and new ones are added. It comes as no surprise that manufacturing documents can fill up folders, binders and even entire rooms. Production, Quality Control, and Accounting departments must all be able to access individual documents for years to come, regardless of their format. Paper documents have a way of getting lost in a work area or re-mote location - caught up in the world of faxes, couriers or scan centers. Even if a company has done its best to store them in a network, employees often have trouble opening or using them, since the correct version of software may not be installed on their PC.
Knowledge Supports Compliance
When chaos rules, contractual disagreements, patent and Product Liabi-lity cases are all but pre-programmed for loss. With document management it's different: using DocuWare, you've got a secure, clearly structured system in place for all of your manufacturing documents that can easily meet today and tomorrow's legal guidelines. Knowing that your manufacturing documentation is safe means you can go back to concentrating on your primary business goals.
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| The Processes |
Manufacturing Process in Focus
A detail needed for production is being questioned, and the document that will clear things up is missing. The result? Quality Control has stopped! Work has come to a standstill! Now you are looking at a loss of revenue and your competitive edge suffers.
Get a Handle on Production Documents
DocuWare makes manufacturing and production processes more efficient. The system handles all of your documentation from multiple locations in one central document pool. Paper documents are scanned and administered together with other electronic documentation - contracts, protocols, e-mail, drawings, CAD files or photographs... it doesn't matter, it's all in there. Authorized employees can easily access any of the documents needed in real-time from around the world. The programs used to generate the original files do not have to be installed on a computer in order to view them.
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Quality Control in Detail
Again, employees in the factory aren't sure if they have the current version of a technical drawing for a part they are working on. Too many CAD files are stored without their proper version number.
The result: an expensive mistake that only Quality Control catches. If they catch it. If not, it might turn into a million dollar mistake and the image of your company is tarnished.
Quality Control in Focus
With the secure version management of DocuWare, Quality Control staff stays on top of things: a job status is immediately visible with the help of electronic signatures and stamps. The system demonstrates every change made on a document, records who modified it, and when. The use of the latest version by each and every employee is guaranteed. Production can continue on course: manufacturing costs sink and you're ahead in the "Time to Market" rally. Your competitive edge grows.
Legal Security in the Spotlight
Your company is facing a lawsuit and you are now required to turn over all manufacturing data going back for decades regarding a certain product type - from hand-sketched notes to e-mail correspondences. Strange how the most important document seems to be missing. The result: the legal security of your company is at risk. You will not be able to fulfill all of the Product Liability laws and guidelines and face losing in court. This translates to significant cost to you and casts a shadow on your company's reputation.
Legally Sound with DocuWare
By providing tamper-free, long-term archiving, DocuWare is the key for meeting the document retention schedules and other details outlined in today's (and tomorrow's!) Product Liability laws. All of your documents are safely stored and nothing can be manipulated without detection. Your company increases its legal security and contractual risks are minimized.
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| Real World - Georg Fischer DEKA GmbH |
Georg Fischer DEKA GmbH is using DocuWare throughout its organiza-tion. This company specializing in pipe systems is now able to comply with Product Liability laws while taking full advantage of document management to improve the way they communi-cate - both internally and with customers. Another bonus: they have recouped a big part of their warehouse once lost to a paper archive.
In the past, DEKA GmbH would manually copy, staple and file its records. Every department and employee had a separate filing system. Documents would then be stored at the end of the year in a large central archive. Only a few, specially authorized employees had access. Searching for older records was extremely time-consuming and the exchange of documents between departments problematic. Customer questions could rarely be answered immediately. And in order to meet product liability guidelines, some records are retained up to 50 years. A lot of space was being wasted to store all that paper.
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Today, about 200 processes incor-porating up to 600 pages of paper are electronically filed on a daily basis. The system organizes all kinds of documents - measurements, handwritten notes, drawings, correspondence and more - in one central document pool accessible to all departments.
Users can retrieve documents with a mouseclick. Even parameters from earlier productions can be viewed by employees in seconds. Customer questions are answered immediately and Quality Control has access to all the data they need, at any time.
DocuWare has therefore improved this pipe system specialist's long-term competitiveness.
Requirements: - Central access to documents from Sales, Production, Quality Control and Warehouse
Benefits: - Product liability law compliance
- Quick access to documents and production data
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| Benefits |
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Data accessible regardless of file format and data source - seamless information flow |
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Captures all document changes and status changes - secure version management to minimize errors in manufacturing |
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Worldwide access, in real-time, to all data - easy to manage project teams |
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Seamless production processes - shortens "Time to Market" and increases competitiveness |
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Manufacturing documentation without gaps - limits risk (Product Liability laws) |
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Tamper-free, long-term archiving of any kind of document - more legal security |
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n Reduces storage space about 97% |
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Explore more details on DocuWare solutions with an emphasis on "Manufacturing and Quality Control" 
Read the case study about Georg Fischer DEKA GmbH
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