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 v   The classification criteria are entered in the file cabinet database and the converted spool data is stored in the file cabinet. If the file cabinet is set up for
full-text retrieval, DocuWare creates the full-text index from the document
contents.

Spool data is often printed on forms or integrated in electronic forms. When
converted to CL5 format, these forms are not archived with each document,
but saved once as TIFF files, then displayed later in the documents as
electronic overlays.

Once imported, documents are immediately available for retrieval. Simply enter a search word, such as a customer name or date, files, to receive a list of all the documents found. Documents captured with COLD/READ are listed along with all other documents, files and e-mail that match the search query. In addition, the document text can be searched for any word or value.

To display the documents contained in the CL5 file, DocuWare offers text mode, which displays only the raw data, or image mode, for displaying the
formatted user data with a scanned form overlay. In this view, a document
can also be printed out true to the original or sent by fax, like a document
converted to TIFF format. Documents can be retrieved and displayed either
from the DocuWare 5 Windows client or via the Internet/intranet using
DocuWare INTERNET SERVER and a browser. And for archiving out-of-date
documents, DocuWare provides the option to transfer these to CD, DVD or
other data medium in a tamper-proof format, along with the search database
and retrieval module.